A Show Committee must be elected on September 1 in order to allow time for the committee to organise and hold a Show in May 2009.
A meeting at the Showground at 7pm on September 1 will be open to absolutely everybody and will be the 2008 AGM of the Show Society.
Meanwhile as many people as possible are urged to indicate their willingness to join the Coffs Harbour Show Society, nominate for positions or add their names to a list as supporters and helpers of the Show in some capacity.
At the Save Our Show meeting at Coffs Harbour Showground on Wednesday night, it was decided to hold the Annual General Meeting on September 1 because it was the first Monday of the month and an easy date to remember.
A gathering of about 35 people attended Wednesday's meeting, chaired by Australian Show Societies delegate, Christopher Pearson, who is also the vice-president of Macksville Show.
Retiring Coffs Harbour Show president Darren Scells agreed to remain in the position for the AGM and to take a new position as a committee member.
Mr Pearson and Mr Scells emphasised that the Show Society's finances were in a healthy state and the only major obstacle to organising a successful 2009 Show was finding people to run it.
Mr Pearson said lack of experience should not hold people back from volunteering to help.
At the meeting, Peter Kimber agreed to nominate for a vice-president's position; Frank Hansen for treasurer; Frances Blake for showgirls organiser and Myles Roser for a committee member.
Jurgen Rehwinkel, Coffs Harbour Garden Club, Coffs Harbour Art Group, Bill and Ruth Palmer, Margo Caba and Frank and Kay Hansen registered as community supporters of the Show.
No one nominated for the positions of president or secretary at the meeting, but past Show president Liane de Paoli said on Thursday that someone had since indicated willingness to nominate for president.
There have been no nominations for the vital position of secretary, following the retirement of long-standing secretary Lorraine Tibbs.
Inquiries Darren Scells 0417 066 414; Show Society phone 6652 3559.